2024 Tollyclub Rendezvous
FAQS & INFO
Cave of the Kraken = Small Tent | Tolly Roger Bay = Big Tent
Pre-Rendezvous Info
2024 Theme: Pirates of the Tollyribbean ☠️ Surrender the Booty
What to Bring: Costumes for the final dinner, pet costume for the pet parade (if applicable), decorations for your boat.
Join in our Rendezvous theme by:
- Decorating your boat
- Dressing the part during our final dinner on Saturday evening.
- If your pet is attending the Rendezvous, be sure to include a themed outfit for our Pet Parade.
- Temporarily giving your Tolly a Pirate Name.
Please see the Rendezvous Registration page for details, dates and refund policy. To complete your registration now click here.
- Full refunds (minus 10%) are available for cancellations until May 20.
- Between May 21 and June 5 cancellations receive partial refunds:
- Rendezvous registration: $75
- Dinner tickets: 50%
- There are no refunds after June 5.
Moorage at Roche Harbor
- The Rendezvous registration fee does not include moorage. Payment for your moorage is completed directly with the marina staff once you arrive at Roche Harbor. And they come to your slip!
- There is no charge for moorage on Wednesday. Check-in is after 1 p.m.
- For special requests (buddy boats, specific slips), please include them when you register for the Rendezvous. These are not guaranteed.
- Slip assignments are completed by Roche Harbor staff – we will send your boat details along with any special requests to them after you complete your registration.
- Upon entering Roche Harbor contact the Harbor Master on Channel 78A for a slip assignment. Let the Harbor Master know you are with the Tollycraft Rendezvous. Roche Harbor dock staff will be there to assist you with docking.
- Depending on the size of your boat and the size of the slip you are assigned, you may share with another Tolly member – a great way to get know more people.
Entering Roche Harbor
Roche Harbor Dock Staff
Roche Harbor provides a dock staff member to assist us throughout the Rendezvous. Roche Harbor requests that you contact a bridge member if you need anything, and not ask them directly.
Volunteers make our Rendezvous great! A couple hours (or so) of help ensures everyone has a wonderful experience.
During registration you will select your volunteer preference. Once registration is complete, a volunteer schedule will be sent so you can plan your weekend.
- Morning Coffee: Greet guests, make coffee, transfer coffee to urns, provide water for kettle (tea), tidy food area as necessary. Clean up at the end of service.
- Burgers & Brews: Assist with meal prep, organize service area, initial cooking and serving | Final cooking, serving and clean-up of cooking and serving area.
- 50/50 and Raffle Ticket Sales: Sell tickets to all participants, ensure all tickets are torn apart. For raffle, assist participants with how to “bid” on items
- Tolly Store: Sell Tolly SWAG, assist shoppers, tidy store.
- Photography: Take lots of photos!! Upload to our photo library (TBD)
- Potluck Dinner: Set-up tables for serving, keep food service moving, ensure tables are clean following the potluck
- Set-Up / Tear Down: Assist with general set-up and tear down of Rendezvous activities throughout the weekend.
- Pancake Breakfast: Assist with meal prep, organize service area, initial cooking and serving | Final cooking, serving and clean-up of cooking and serving area.
- Friday Dinner: Assist with meal prep, organize service area, initial cooking and serving | Final cooking, serving and clean-up of cooking and serving area.
- Games & Activities: Assist with bingo, pet parade or marine swap meet
- Check-In: Greet guests, hand out Rendezvous goodie bags, update attendance list.
Tolly pets are welcome at the Tollycraft Boating Club Rendezvous. Please review our pet policy in advance so everyone as a great event.
Please note Roche Harbor’s Drone Policy before taking flight:
Drones are fun for the user, but potentially invasive to others. Because drones can help capture special experiences with photos and videos Roche Harbor will allow Limited Drone Usage for Specific Purposes ONLY.
Generally, approved drone usage will be limited to scheduled events, gatherings, and other specific conditions including weddings, rendezvous, and for publicity purposes.
Under ALL conditions, the drone operator must have Roche Harbor’s Authorization form signed by authorized Roche Harbor manager. This signed form must be present while operating a drone on Roche Harbor property. Please contact our front desk to obtain a Flight Authorization Form. The operation is limited to the approved flight plan on authorization form.
Meetings & Other Events
Date & Time:
Wednesday, June 19 @ 3:30 p.m. – 4:30 p.m.
Thursday, June 20 @ 3:30 p.m. – 4:15 p.m.
Location: Cave of the Kraken (small tent)
Date & Time: Wednesday, June 19 @ 7 p.m.
Location: Tolly Roger Bay (big tent)
All first time Rendezvous participants, new Tollycruisers members and anyone attending after being away for a while are invited to this 1st Timers Meet & Greet.
This is your chance to meet other newcomers and ask any questions you may have and start the fun of Rendezvous weekend.
For more ideas on what to expect, check out the photos from our recent Rendezvous:
Date & Time: Thursday, June 20 @ 9:15 a.m. – 10:15 a.m.
Location: Tolly Roger Bay (big tent)
Provided: Table space, tape and markers for labeling
What to Bring: Marine related items needing a new home
Do you have boating items taking up valuable space on your Tolly or your garage? Then bring them to sell at our Marine Swap Meet.
All items must be clearly labeled with you and your Tolly’s names. Please remove any unsold items promptly at the end of the Swap Meet (if we return them, we might include more than you brought).
Date & Time: Saturday, June 22 @ 9 a.m. – 10:30 a.m.
Location: Tolly Roger Bay (big tent)
Provided: Annual report, minutes and agenda
What to Bring: Pen, paper
All current Tollycraft Boating Club members are invited to participate in the Tollyclub Annual Meeting
We will continue to work on incorporating Zoom so all club members can participate in the Annual General Meeting.
During our Saturday dinner the following awards are presented:
- Best of Show
- Best Original Tolly
- Best Restored Tolly
- Best Decorated Tolly
- Best Costume**
These awards are determined by secret ballot by all participants. Your ballot is included in your welcome package. During the weekend you will have the opportunity to meet other Tolly owners and see their boats to complete your ballot.
**Best Costume award(s) are determined by the Commodore
Date & Time: Saturday, June 22 @ IMMEDIATELY following dinner
Location: In front of the Hotel de Haro
What to Bring: Yourselves and NO alcohol
This is our final group event for the Rendezvous and a wonderful memento of the weekend.
Please note that alcohol is NOT allowed on the Roche Harbor grounds.
Dates & Times: Every night @ sunset
Location: Roche Harbor Marina (your Tolly, someone else’s Tolly, a dinghy, on the main lawn, etc)
What to Bring: Nothing
Beginning 10 minutes before sunset, the Roche Harbor colors ceremony is a special event each night during the Tollycraft Boating Club Rendezvous.
Accompanied by music, the Roche Harbor staff retire the flags of the Tollycraft Boating Club, Roche Harbor, Washington state, Great Britain, Canada and the United States
Rendezvous participants are encouraged to take part, either on the lawn by the flags or on their Tollys.
Food & Drink
Please bring your own plates, utensils, glasses, etc. to all events (except the 1st Timers Meet & Greet and Saturday’s final dinner).
Date & Time: Wednesday, June 19 @ 4 p.m.
Location: Outside the tents
Provided: Beer & Cider
What to Bring: Glasses for your docktails and other beverages if desired.
Join us on the docks for our Early Bird Welcome Docktails. It’s time to get the party started!!
Date & Time: Wednesday, June 19 @ 5:45 p.m.
Location: Tolly Roger Bay (big tent)
Provided: Beer, cider, burgers and all the fixings!
What to Bring: Plates, utensils, glasses, other beverages if desired.
Join us for an opening dinner with our traditional burgers and brews event.
Dates & Times:
- Thursday, June 20 @ 7:15 a.m. – 9 a.m.
- Saturday, June 22 @ 7:15 a.m. – 9 a.m.
- Sunday, June 23 @ 7:15 a.m. – 9 a.m.
Location: Sea of the Kraken (small tent)
Provided: Fresh Roche Harbor doughnuts, coffee, tea and the fixings.
What to Bring: Mug and any other utensils
Doughnuts and coffee/tea are served to start your day with some caffeine and a sweet treat.
Date & Time: Friday, June 21 @ 6 p.m.
Location: Tolly Roger Bay (big tent)
Provided: Mexican feast featuring Randy Thurman’s gang
What to Bring: Plates, utensils, glasses, beverages, 50/50 tickets, raffle tickets
Juicy skirt steak fajita meat with lots of sides: rancho beans, corn on the cob, tortillas, chips, salsa and guacamole complete with thirst quenching margaritas.
Additional tickets can be purchased for guests.
Dates & Times:
- Thursday, June 20 @ 5 p.m.
- Saturday, June 22 @ 4:30 p.m. (wear your costume)
Location: Outside the tents
What to Bring: Your drinks and glasses
Join us for docktails and conversation before dinner.
Date & Time: Thursday, June 20 @ 6 p.m.
Locations: Potluck food in Sea of the Kraken (small tent) and Dinner in the Bay of Tolly Roger (big tent)
Provided: Potluck card to describe your contribution
What to Bring: Potluck contribution, potluck card (see below), plates, utensils, glasses, beverages, 50/50 tickets
Thanks to our outstanding Tollycraft cooks, the potluck dinner is one of the event’s culinary highlights.
NEW FOR 2024: You’ll find a potluck card in your goodie bag. Please use this to describe your dish.
Date & Time: Friday, June 21 @ 7:15 a.m. – 9:30 a.m.
Locations: Sea of the Kraken (small tent) & Tolly Roger Bay (big tent)
Provided: Pancakes, eggs, Canadian bacon, sausage, coffee/tea; Caesars (with glasses) courtesy of the Canadian Tollycruisers and McCoy’s Firehouse Bar & Grill.
What to Bring: Plates, utensils, mugs, etc.
Join us for our traditional pancake breakfast with a Caesar (alcoholic or non-alcoholic)
Date & Time: Saturday, June 22 @ 6:30 p.m.
Location: Tolly Roger Bay (big tent)
Provided: Delicious dinner courtesy of Roche Harbor, plates, cutlery, napkins
What to Bring: Beverages, glasses, 50/50 tickets
Chef Shaw and his team are working on delicious dinner for our final Rendezvous meal together! Please remember you don’t need to bring plates and cutlery for this one.
Additional tickets can be purchased for guests.
Seminars and Inspections
Dates & Times: See the schedule for dates and times
Locations: Sign up in the Sea of the Kraken (small tent)
What to Bring: Nothing – just be on your boat at your scheduled time
Increase your peace of mind that your Tollycraft is ready for the summer with a Power Squadron Coast Guard seal of approval.
Date & Time: Thursday, June 20 @ 12:45 p.m. – 2 p.m.
Location: Sea of the Kraken (small tent)
What to Bring: Your fire extinguishers and cash
If your Tolly’s fire extinguishers are due for a check-up, bring them down to the small tent on Friday morning for service by Secure Fire Protection.
Date & Time: Thursday, June 20 @ 11 a.m. – 12 p.m.
Location: Tolly Roger Bay (big tent)
What to Bring: Pen, paper
Thinking about adding or increasing solar power on your Tolly? Wondering how to maximize your time at anchor without a generator? Join Trevor & Sandra Lewis (Shiloh) and Mark & Linda Wilson (Can’t Complain) as they discuss what they’ve done, how it works and other real-world observations.
Date & Time: Thursday, June 20 @ 1 p.m. – 2 p.m.
Location: Tolly Roger Bay (big tent)
What to Bring: Pen, paper
Is there anything more important then keeping your Tollycraft in tip top shape? Then join new Tollyclub sponsor, Roche Harbor Marine Services for tips on boat maintenance. Bring your Tolly’s questions and let these experts help you.
Date & Time: Friday, June 21 @ 1 p.m. – 2 p.m.
Location: Tolly Roger Bay (big tent)
What to Bring: Pen, paper
Whether you’re looking for a new boat name graphic or an entire boat wrap, our Tollyclub sponsor, Prism Graphics, has the answers. With unlimited possibilities, these experts will explain and answer all your questions.
Date & Time: Saturday, June 22 @ 11 a.m. – 11:45 a.m.
Location: Tolly Roger Bay (big tent)
What to Bring: Pen, paper
When an accident occurs is not the time to worry if you have the correct insurance. Let longtime Tollyclub member and insurance broker, Mary LaFleur (Alt Insurance), explain the different types of coverage and recommended amounts. Tollys are special and need protection along with your personal liability and pollution coverage.
Date & Time: Saturday, June 22 @ 1 p.m. – 2 p.m.
Location: Tolly Roger Bay (big tent)
What to Bring: Pen, paper
Navigate the mystery of clearing customs in the US after a trip to Canada or elsewhere. A Customs and Border Protections agent will clear up some confusion and explain the proper procedures including the CBP app. Reduce the anxiety of going foreign with accurate information to make the process efficient and timely.
Fun and Games
Date & Time: Wednesday, June 19 @ 8 p.m. – ??
Location: Tolly Roger Bay (big tent)
What to Bring: Your musical instruments and/or your love of music and fun; a drink; maybe a comfy chair if plastic folding ones aren’t your thing
Join us for a casual evening of music with Tollyclub musicians. Everyone is welcome to participate – either with a musical instrument or singing along.
Dates & Times:
- Thursday, June 20 @ 8:15 a.m. – 9:30 a.m.
- Friday, June 21 @ 8:15 a.m. – 9:30 a.m.
Location: Meet at the Sea of the Kraken (small tent) before setting off on a walk around Roche Harbor
What to Bring: Comfy walking shoes, camera
Join registered dietitian & personal trainer, Maria Faires, RD (Naumann of Little Bear) for a walk and talk on keeping your body in shape for life on the water!
Learn:
- Diet strategies to fuel your body, prevent muscle loss and manage weight.
- Exercise strategies to maintain strength and flexibility, and age gracefully, allowing you to continue creating memories on the water for years to come
Enjoy:
- A scenic walk with your fellow boaters.
- Interactive Q&A session to address your concerns.
- Gain valuable insights to keep your passion for boating alive!
Date & Time: Thursday, June 20 @ 2:30 p.m. – 3:45 p.m.
Location: Behind Tolly Roger Bay (big tent, facing the shore)
Provided: Golf clubs, golf balls
What to Bring: A drink
Can you make a hole in one onto a floating green? Find out when you join us for our annual Chip & Sip Golf Tourney.
Date & Time: Thursday, June 20 @ 7:30 p.m.
Location: Tolly Roger Bay (big tent)
Provided: Bingo cards, daubers (if you don’t have a favourite one)
What to Bring: Cash, your good-luck troll, favourite dauber
Cost: $5 for one card or $20 for 5
A crowd favourite, join other bingo lovers in the big tent to see if you will be the first to yell Bingo (and make enemies of everyone needing just one more square).
All proceeds go to the winner(s).
Dates & Times:
- Friday, June 21 @ 9:30 a.m. – 10 a.m. (beginners lesson)
- Friday, June 21 @ 10:30 a.m. – 12 p.m. (competition)
Location: Pickleball courts (tennis court near the pool)
Provided: Pickleball equipment to be provided by members and/or Roche Harbor
What to Bring: Water, hat, camera
Pickleball was invented in 1965 on Bainbridge Island! This is a racket or paddle sport that either two or four players hit a perforated, hollow plastic ball. Like tennis, the players will hit the ball over a net until one side is unable to return the ball or commits a rule infraction.
Date & Time: Friday, June 21 @ 7:30 p.m. – 9:30 p.m.
Location: Tolly Roger Bay (big tent)
Provided: Dancing tunes
What to Bring: Dancing shoes, comfy chair, drinks
Date & Time: Friday, June 21 @ 3 p.m. – 4 p.m.
Location: TBA – have your dinghy ready to go by 3 p.m.
Provided: Signature drink
What to Bring: Glasses, sunscreen, water, PFDs
Join us for our annual dinghy run around Roche Harbor. We’ll depart our dock at Roche Harbor and head for this year’s destination for a Tollycraft salute and cheers!
NEW FOR 2024 – A dinghy ride-share board. If your dinghy has room for additional people or you’re looking for a dinghy ride, put your name(s), boat name and slip on the ride-share board. Check back to make your matches.
Date & Time: Saturday, June 22 @ 2:30 p.m. – 3:30 p.m.
Location: Outside the tents
Provided: The red carpet! Judges and prizes
What to Bring: Completed pet parade bio, your pet
All pets (with their humans) are welcome to take part in our annual Pet Parade outside the tents. Tollyclub celebrities judge the pets based on the following criteria:
- Theme: How well the Rendezvous theme is portrayed by the pet
- Presentation: The pet and human’s presentation on the red carpet
- Creativity: Incorporation of creativity into the theme representation and/or presentation
- Overall Impression
- The pets with the three highest overall scores receive prizes.
Prior to the pet parade, complete the pet information form (included in your goodie bag) to hand to the MC during the Pet Parade.
Tollyclub Store & Fundraising
Dates & Times:
- Thursday, June 20 @ 10 a.m. – 12 p.m.
- Friday, June 21 @ 12 p.m. – 2 p.m.
- Saturday, June 22 @ 11 a.m. – 12:30 p.m.
Location: Sea of the Kraken (small tent)
Provided: ALL the Tolly SWAG (clothes, galley gear, hats, and more)
What to Bring: Cash or Credit Card, your Tolly bucks (included in your goodie bag)
The Tollyclub store will be fully stocked with Tolly gear including brand-new items. This is the biggest sales event of the year, so don’t pass up this opportunity to add to your Tolly wardrobe and/or items.
Dates & Times:
- Tickets sold throughout the day on Thursday, Friday, and Saturday
- Drawings following dinner on Thursday, Friday, and Saturday
Location: Volunteers in red aprons on the docks
Provided: 50/50 tickets; a chance to win the $$
What to Bring: Cash
Ticket Prices: 5 for $5 or 25 for $20
50/50 tickets will be sold throughout Thursday, Friday, and Saturday. Look for the volunteers in the red aprons walking up and down the dock (there’s also a good chance they’ll find you).
There will be a drawing every evening.
The winner receives 50% of the sales for that day. The remaining 50% goes to the club who will donate 5% to the Princess Louisa Inlet Foundation.
Dates & Times:
- Friday, June 21 @ 8:30 a.m. (bring items you are donating to the small tent)
- June 21 @ 10 a.m. – 2:30 p.m. (tickets sold in the small tent & “bidding” on items)
- Friday, June 21 following dinner (drawing of winners)
Location: Sea of the Kraken (small tent)
Provided: Raffle tickets; a chance to win some awesome items
What to Bring: Cash; item(s) to donate to the raffle
Ticket Prices: 1 for $5 or 5 for $20
Our silent auction raffle uses tickets to “bid” on your favourite items. Purchase your auction tickets and explore the available raffle items. To bid, leave as many tickets as you’d like in the box in front of your favourite item(s).
There’s no limit to how many tickets you can place in any given box nor how many items you can bid on.
Winners announced on Friday following dinner. The Tollycraft Boating Club is donating 5% of the proceeds to the Columbia Maritime Museum in support of their new exhibit featuring Mr. Tollefson and other Northwestern boat builders.
NOTE: Donations are appreciated for the Silent Auction Raffle. Please contact our Rear Commodore if you have items for the silent auction raffle.
